Report Of The SCOOP Meeting Held On Wednesday 13th September 2017

Steven Hartshorne, Secretary SCOOP 

This was Andy Zelinger’s first meeting as Chair and one of the first orders of business was the unanimous election of Fiona Laing of the National Library of Scotland (and SWOP, the Scottish Working Party on Official Publications) as Vice-Chair.

Karen George, the chair of the Government Information Group spoke to the committee about the work of GIG, which represents the interests of knowledge and information management specialists working in government departments and agencies, parliamentary and national libraries. Especially of interest were the ways in which the groups could work more closely together, particularly in the areas of training in working with Official Publications and government information. Since there are areas of mutual interest for members of GIG and SCOOP, another area of cooperation would be the promotion of each other’s events and projects.

The committee also discussed the launch of SCOOP’s Print Still Matters questionnaire which will help SCOOP decide on the future development of the PSM project. The original project aims to give an overview of the print Official Publications collections held in libraries in the UK, however the database (and website) have not been updated since 2013. Since keeping it maintained and updated is onerous and undertaking a full and proper revision will incur costs, we devised a short survey to try and find out how much it used and to help us make an informed decision as to whether and how to continue it.

The questionnaire is available here: https://www.surveymonkey.co.uk/r/H72NZ3C

The committee then went on to discuss the drafting of a further questionnaire for SCOOP members on the future development of the committee and future projects for the committee to work on. The principal of these is the potential addition to the Print Still Matters project which would include digitised collections, bringing together information on the content, extent and locations of OP collections in all media and on a variety of platforms. The project would seek to include print and digitised collections across the UK, (both free and subscription content for the latter) on a freely available, integrated database.

Another project is to expand the coverage of the very well received Relegation Guides (available here: https://officialpapersuk.wordpress.com/relegation-guides/).

Part of the process of consulting with its members will be a new constitution for the committee which will clearly set out its aims and objectives.

 

K & IM Refer 33 (2), Autumn  2017

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